A well-organized online platform for meetings is vital for a smooth, productive meeting experience. The platform should offer features that enable participants to work effectively together by recording thoughts and tasks and share them with remote team members. It should also provide tools to record notes in real-time and sharing a digital whiteboard, and creating mind maps and Kanban boards to illustrate the progress of projects. The ability to schedule in advance and the up-time and reliability of the platform are important aspects to take into consideration.
The most popular video conference platforms are Skype, Zoom, Webex, and Google Hangouts. Google Hangouts, a free tool, provides instant video calling, messaging with up to 10 people, and collaborative document-sharing. It can be used for team meetings, video conferences, and webinars. It is compatible with other Google applications and services and offers HD video streaming including screen sharing, cloud recordings breakout rooms, as well as other. Its interface is simple and user-friendly however, it is prone to audio and visual display issues, buffering delays, and dropped calls.
Other features that you should look for in a reputable online meeting platform are the capability to create and manage a meeting agenda and to add participants. Some platforms allow you to drag and drop files directly into the virtual room. This is ideal for UX designers who are able to utilize their wireframing tools within the same virtual meeting room, or software engineers that can send a link to a code repository or even a new feature. You should also consider a platform that allows you to quickly access documents, applications, and websites. Having this ability will enable your team members to swiftly pull up images, notes from previous meetings, or from their bug tracker without having to leave the meeting.
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