Data room technology allows many business areas to share documents securely during due diligence, M&A, partnering, asset sales and fundraising. Private equity and investment bankers managers, as well as accounting and legal firms frequently use these tools.
Modern data rooms are cloud-based, and provide security that is of the highest standard, even when accessed via the personal computer, tablet or mobile phone. Users can also track who has viewed which files and for how long. They can also feature custom watermarks that display the logo of a business or brand colors, as well as the conditions of use that all users have to agree to before downloading documents or printing them.
Modern data room providers offer many features to modify the look and feel of their virtual data rooms. These include drag-and drop functionality. They can also include indexing to facilitate document navigation simpler and easier to search using full-text. They can be used to track the most popular documents and generate analytics reports to managers.
Some of the most popular providers of online data rooms are iDeals, Citrix and Datasite. Each of them has a strong reputation for security and multiple layers of security. For example, iDeals offers multi-factor authentication and granular permissions. Citrix includes a security feature for users. impersonation feature, and Datasite allows you to limit access based on IP address.
Other features common to various data room platforms include a unified interface for both mobile and desktop devices as well as a user-friendly search engine, and advanced collaboration tools. These tools can help teams collaborate more effectively, regardless of their location or device. Users can also utilize tags and annotating functions to quickly share and locate important documents. They can also take advantage of the redaction capabilities that many modern data rooms offer, which black out portions of files so that personally-identifiable information stays private.