In the past board members required travel to cast their votes. With the advancement of technology like video conferencing and online voting platforms board members are now able to cast their votes remotely. The process is quicker which results in higher efficiency and improved decision-making within the organization.
There are many important factors to take into consideration when establishing remote voting for your board of directors. You must first determine the method of voting. Most organizations have a nomination procedure before the election. Candidates can choose to run, or be able to get in by collecting signatures, or be nominated by fellow members. A thorough nomination process can drive early enthusiasm and attract more qualified candidates. This will ensure that the organization is represented by the best possible representation in its leadership.
One of the most significant issues with electronic voting is that the responses aren’t recorded and tallied in real time, and the results may not be tamper-proof. It is difficult to determine which votes are valid if a member of the board responds to an email ballot with a different format than their peers. Voting via email can be a problem since it isn’t confidential. This can be an issue when voting on sensitive and confidential issues.
Some states and bylaws don’t allow voting by email. However, the majority of non-profit boards are able to take action without a meeting if all directors can hear and respond in real time and have signed an agreement in writing that shows their unanimous agreement.
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