Document management tools can help businesses increase productivity and streamline their business by reducing time that is spent doing manual tasks like searching for, locating and organizing documents. They offer a central location for documents that can be edited, tracked and stored electronically. They also simplify the creation, organization and archiving process of these documents that allow teams and managers to concentrate doing the work they do.

A good document management program is designed to be both safe and accessible. It features an online interface that permits authorized users to access and share files. It also gives a record of who has access to or modified a file as well as a history of version. A lot of systems are cloud-based which means that files can be easily saved to safeguard them from disasters and physical damage.

The ideal document management system should allow for collaboration between all the participants in the project. This ensures consistency and communication and minimizes the risk of mistakes in documents, miscommunications or confusion. It should also include a PDF Editor that lets you to edit and add changes directly to PDF documents. This can help avoid duplicate documents or overwriting files and allows managers to view any edits made to files in the history and make it easier for everyone citrix sharefile alternatives to locate the most up-to-date document version.

ClickUp is a highly collaborative tool that can support cross-functional workflows is an example of a document management software that also comes with robust project management tools to support teamwork and ensure that projects stay on track. The software is built to connect with over 1,000 other tools that allow teams to sync their work and keep on the same page from anywhere on any device.