When you host an online meeting the risk of having technical issues is very high. One of your board members may have an inefficient connection to the internet, or his battery could end up dying during the meeting. It is an ideal idea to ask remote attendees to check their equipment prior to the meeting. You could also offer training and assistance to ensure that remote attendees are ready to use the board portal prior to the meeting.
In addition to the basic features, it is essential that you look for an online boardroom that has high-end security and compliance. The best online board portals safeguard your information at the server level and allow you to control access of different users to certain documents.
Another essential feature is the capability of recording votes. Recording vote results in your virtual meeting space will guarantee transparency and accountability, unlike the traditional show-of-hands system. It will also reduce the time required to make board resolutions, and will increase the efficiency of your meetings.
Even if your attendees aren’t tech-savvy software should be easy to use and understand. In addition, it must be compatible with all platforms including smartphones and tablets. Additionally, it should provide a print-friendly format. Some board members prefer printing documents or presentations, for many reasons. Chat functions should be accessible in the digital boardroom to facilitate quick collaboration.
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